Robust Microsoft Office 365 backup solutions are necessary data protection elements for modern organizations due to the importance of this SaaS data. Multiple tools are available on the market for SMBs and enterprises to support their production continuity and data availability. Choosing the best Office 365 backup solution for your organization can be challenging.
In this post, we review the top 5 tools for Microsoft 365 data backup and recovery. Read more about each of them to compare the notable features and understand the benefits and disadvantages. You can evaluate the pros and cons and then pick the most suitable solution to back up Office 365 data.
Comprehensive Office 365 Backup Solutions Comparison
NAKIVO Microsoft 365 Backup: Best Office 365 Backup Solution
With NAKIVO Backup & Replication, you can create and automatically update Microsoft 365 data backups, including those of Exchange Online, OneDrive for Business, Microsoft Teams and SharePoint Online. The vendor also offers protection for up to 5 Microsoft 365 user accounts at no cost. NAKIVO Backup & Replication supports change-tracking technologies enabling block-level incremental backups for faster backup workflows, storage space optimization, and network load reduction.
The solution’s recovery capabilities are flexible, enabling you to restore accounts, individual folders, emails, or other data items to meet recovery objectives. With the advanced search functionality, you can recover the required objects to the chosen destinations and streamline data management across your organization. This allows you to support production continuity and collaboration between departments, and also quickly satisfy compliance requests.
The user-friendly web interface includes intuitive step-by-step wizards, making the deployment and setup of NAKIVO Backup for Microsoft 365 simple. The solution enables Office 365 backup and backup copy to multiple local, offsite, and cloud repositories, ensuring data redundancy and availability. Also, you can manage your data protection workflows (and those of clients if you are an MSP) and create and adjust Microsoft Office 365 disaster recovery processes via a centralized dashboard. The solution also includes backup scheduling, automation, and role-based access control.
Microsoft 365 backup pricing
The O365 backup pricing model that NAKIVO offers is affordable. The subscription license starts at $0.80 per user/month and includes 24/7 support. You can download the free trial to test the solution for 15 days without limitations.
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Spanning Backup for Office 365
Spanning also provides Microsoft Office 365 backups: you can protect Exchange Online, OneDrive for Business, SharePoint Online, and Teams data with this solution. One of the key strengths here is advanced administration that enables automated and on-demand backup workflows, monitoring of backup statuses, end-user backup management, and folder structure snapshots. Simplified regulatory compliance maintenance comes via flexible granular recovery capabilities for folders and data items.
Spanning relies on the AWS cloud and doesn’t offer functions to send Office 365 backup on-premise. On the positive side, this reduces hardware expenses, cuts the software supply chain, and further boosts compliance maintenance capabilities. On the negative side, on-premise backups are suboptimal when you are aiming for maximum data availability.
To conclude on Spanning Backup for Office 365, the solution is suitable for organizations with cloud-based environments. Among the O365 backup solutions on this list, Spanning can stand out for its simplicity and satisfactory data protection efficiency.
Acronis Cyber Protect Cloud Backup for Office 365
Acronis Cyber Protect Cloud is a Microsoft Office 365 email backup solution that also offers cyber protection capabilities. The general effectiveness of Acronis comes from the combination of endpoint protection, anti-ransomware features, and regular data backups. This places it among the best Office 365 backup tools on the market.
Acronis can detect and neutralize ransomware to safeguard your Microsoft M365 backup data in real-time due to embedded AI-driven monitoring technologies. The Microsoft Office 365 disaster recovery functionality is an additional strength here. Acronis works well if you need reliable backups with multiple layers of security plus minimal RTOs in critical scenarios.
Still, MSPs and administrators who want centralized data protection management across multiple departments can find Acronis unsuitable for their purposes. This solution requires time and manual effort to separately set up every client or department, service account, and access permissions. Moreover, each user account needs a dedicated license, notably raising the total cost of the solution for larger organizations.
Druva inSync Microsoft Office 365 Backup Solution
Among the Microsoft 365 solutions, Druva inSync stands out with its automated backup which enables little to no production disruptions. This Druva tool can protect backup data with AES 256 encryption to restrict access and prevent data leakage. The solution can also allow you to simplify data search and offload storage with source-side deduplication for backup copies.
Recovery options include full and granular recovery of accounts and items. In addition, you can track and troubleshoot issues quickly using the audit trails of data protection workflows. With role-based access control enhancing management and access restriction, you can minimize accidental and malicious data deletions or other harmful activities.
Backup storage in Druva inSync relies on AWS, bringing deployment simplicity and storage scalability. The solution is packed with features enabling Office 365 backup, data protection, and flexible recovery of accounts and objects. Druva’s SaaS protection and O365 backup pricing is relatively affordable but other tools delivering equal capabilities can be more cost-effective.
Rubrik Microsoft 365 Protection
Rubrik Microsoft 365 Protection is a SaaS data protection tool with advanced automation capabilities. You can back up OneDrive, SharePoint, Exchange Online, and Teams. Security and management efficiency is ensured via task status tracking, granular search, access control, and reports.
Rubrik Microsoft 365 Protection can scan your SaaS environment and automatically detect new objects to protect, such as users, teams, or sites. The solution then sets workflows to back up the data from the new sources on its own. Plus, you can enhance the effectiveness of your troubleshooting activities using supported API integrations.
On the downside, you won’t be able to evaluate the solution’s Microsoft 365 backup pricing without contacting Rubrik’s sales representatives. Still, if you are looking for advanced Microsoft Office 365 backup and data protection features, Rubrik can be the right choice for you.
Final Thoughts on the 365 Backup Solutions Comparison
This list includes the 5 best Microsoft Office 365 backup solutions comprehensive comparison currently available on the market. You can try them all yourself as every vendor mentioned above offers a free trial. You can then pick the backup solution that best suits your organization’s requirements and budget.
