Do your emails keep bouncing back?
When a mail server rejects an email and it doesn’t reach the target mailbox, it can bounce. There are an estimated 6 billion email accounts all over the world, with such an enormous no of emails made online.
Now because spammers are exceptionally good at what they do, it is extremely challenging for marketers to understand how to check if an email is valid by separating fake addresses from real ones as many people have many email addresses, many of which may be irregular, inactive, or forgotten.
This is crucial to keep your website bounce rates below 5% and that only be done if you know how to check if an email address is valid or not.
Don’t worry it’s not as impossible as it sounds there’s a way to do that, You can keep your bounce rate low and ROI high by ensuring that your emails arrive in inboxes that are actively using them by verifying email addresses.
This guide provides you with the best tools and methods so anyone can learn how to check if an email is valid and how to check if an email is valid without sending that may compromise your sender’s reputation.
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What is Email Validation?
Email verification confirms the state of email addresses by proving the existence of an inbox and the reception of active emails, allowing businesses to measure email marketing campaign effectiveness accurately.
Now there are 2 types of Email Verification:
- On–demand: such as regularly clearing an address list.
- Real-time: This is done as soon as data is entered into a system using an API.
To ensure that fresh data is always correct and that older data is regularly cleansed, many firms combine the two types of data.
What is the length of time needed for email address verification?
The time it takes to verify an email address will entirely depend on your infrastructure software and server authentication. The number of emails sent, server load, unique domains in your list, and server policies all influence this process.
However, we use APIs in sign-up forms to ensure that email address verification only takes a few milliseconds and doesn’t disrupt user activities. APIs do not slow down the process; instead, they enhance the user experience.
Understanding Email Validation in Terms of Communication & Business
In business and communication, email validation is the process of confirming that an email address is correct, operational, and able to receive messages.
Ensuring that emails are sent to actual, working inboxes is a critical aspect of maintaining efficient communication and meeting business goals.
In communication
Email validation is essential to guarantee that the people you aim to reach receive your messages. Preventing emails from being sent to invalid addresses, lowers bounce rates and enhances deliverability overall.
Your communication increases engagement and preserves your sender’s reputation when it reaches the right audience.
Business Email Validation
- Lower Costs: By removing incorrect or inactive emails from lists, email service fees are reduced.
- Boosts Return on Investment (ROI): Targeting campaigns to verified, live email addresses raises conversion rates.
- Keeps Credibility and Trustworthiness: Reduces high bounce rates to preserve credibility and reliability.
- Strengthens Customer Relationships: Offers individualized content, frequent updates, and nurturing customer relationships.
The benefits of Using Tools for Email Validation
You must know that the tools and methods are essential when you don’t know how to check if an email is valid or not.
- Accuracy: Precise outcomes are guaranteed by automated tools that examine every element of the email.
- Time-saving: You can verify thousands of email addresses in a matter of minutes with bulk email checkers.
- Risk Reduction: By detecting wrong addresses, you lower the possibility of having your sender’s reputation tarnished by spam reports.
How to Check If An Email Is Valid: 7 Effective Methods To Use
If you’re confused about how to check to see if an email is valid then here are 6 amazing tools that’ll save you the trouble verifying email addresses.
Method 1: Send an Email to the Address
If you have no clue how to check if an email address is valid the simplest way to determine whether an email is valid is to respond to it. When starting, this method is ideal for marketers with a small marketing list.
Simply adding a few new addresses to your list each month, is also a wise decision.
Also, you may write something like this if you decide to verify each genuine email address one by one:
Hello, Just making sure this address is correct. Tell me whether you are receiving this email, please.
When you send a message like this to an invalid address, it bounces back and your email provider sends you something like this:
Not Delivered Message: An issue occurred when sending your message to [email protected]. Please resend the email in a few minutes, or view the technical details below.
Address Not Found: The address could not be located, so your message to [email protected] was not delivered. After making sure there are no typos or extra spaces, try again.
Remember that certain email providers use a safety net called catch-all email address to intercept messages that are sent to the wrong address. A message sent to a catch-all address is delivered.
This serves as a catch-all receiver for emails sent to addresses that don’t exist within that domain (such as [email address removed]). It keeps messages from instantly bouncing, but it doesn’t ensure that your intended recipient will receive them.
Method 2: Using a Free Email Verifier
Because of the prevalence of fake emails in today’s world, you shouldn’t be surprised to hear that there are numerous email checkers, often referred to as email verifiers, that can be used to quickly authenticate email addresses.
To verify bulk email lists, Use an email verifier.
Free Email Verifiers
Hunter Email Verifier (hunter.io): There is a free plan with a monthly cap on the amount of email verifications. Here’s an example of how to check to see if an email is valid using Hunter.
These are the results the Email Verifier will give you.
- Verify Email (verify-email.org): provides free email verification services that include domain and syntax checks.
- Email List Validation (emaillistvalidation.com): For a certain amount of emails, this email verifier provides free email validation; this is practical for smaller lists.
- Mail Tester (mailtester.com): confirms the existence of an email address is Mail Tester (mailtester.com).
- NeverBounce (neverbounce.com): You can check a set amount of emails on a free trial.
- Debounce (debounce.io): provides basic validation tools and 100 free credits for testing email addresses.
Paid Free Verifier
- ZeroBounce (zerobounce.net): Advanced email validation tools can be bought with pay-as-you-go pricing and monthly subscription plans.
- NeverBounce (neverbounce.com): Provides pay-per-use pricing models up to premium plans with comprehensive validation reports.
- Mailfloss (mailfloss.com) verification is automated, which offers integration options and monthly subscription rates.
- EmailListVerify (emaillistverify.com): Provides pay-as-you-go pricing for larger email lists and bulk email verification services.
- Debounce (debounce.io): Offers a range of plans, such as pay-per-use credits and monthly subscriptions for more thorough email validation.
- BriteVerify (briteverify.com): offers email verification, with an adjustable cost based on the volume of emails.
Method 3: Syntax Checking
Email validation relies heavily on email syntax and formatting checks to find and fix email address errors before they affect subscriber list quality or cause deliverability problems.
So it’s a very straightforward way how to check if an email is valid by checking the email address syntax.
That verifies the email address is formatted correctly, such as “[email protected].”
Syntax checkers verify some components, to confirm that email addresses contain the “@” symbol, a domain name with at least one period (such as “.com,” “.org”), and valid characters without spaces or special characters, use regular expressions or validation libraries.
Method 4: Domain Verification
This step verifies that the email address’s domain is active and able to receive emails.
To determine which DNS records are authoritative for the domain, run a Domain Name System (DNS) query.
A successful lookup verifies the domain’s presence and configuration using online tools such as MXToolbox and DNSstuff and verifies the MX records for a domain.
The MX records should not be empty. Why? It is more likely that the email address is operational if there are valid MX records. Nearly all email verification providers follow this standard practice.
Here’s an example of a DNS lookup on MXToolbox:
You Should Also Check Your Domain Age
Here’s a practical representation of the results I got when I entered my domain URL using the domain checker tool – Small SEO Tools.
Method 5: Hovering Over an Email Address
Here’s another way how to check if an email address is valid by hovering over an email address. To do this you can quickly go to your Gmail:
Navigate to New Message →
- Go to compose,
- In the recipient section, enter the email address,
- Once the email is entered, hover the mouse pointer over the email address.
In the hover card, the user’s complete name and picture will show up of the lead if the email address is valid and connected to a Google account. That the email is legitimate, active, and connected to a particular person can all be verified with this easy check.
Then in Google Sheets:
Google Sheets makes it easy to work with big lists, this quick validation is especially helpful for bulk validating several addresses at once.
- You can create a new or already existing Google Sheets spreadsheet.
- Enter the email address.
- Hover your mouse pointer over the cell that contains the email address.
Method 6: Check the Email Address in Google Search
This method can verify whether an email address is valid, but it cannot determine if it is fake. It works because most people are online and post their email addresses on their websites, social media profiles, and public discussion groups like Reddit and Quora.
Major search engines like Google and Bing index everything they find on the internet as they continuously scan through it.
As a result, most legitimate addresses can be found with a simple search engine query, but fake addresses cannot. See the example below!
Method 7: Try Password Recovery
Have you ever tried to retrieve a previous email address, only to be told by your service provider that the address was not found?
During the account recovery process, the three largest email providers – Google, Yahoo, and Microsoft – use a basic email address checker. This checker can verify whether the email address was correctly entered into your forms and can help users recover their passwords.
Anytime you receive a message from a @gmail.com, @yahoo.com, or @outlook.com domain, you can take advantage of this email address checker.
Just navigate to the relevant recovery page and input the address you wish to confirm:
It can be ineffective to use this strategy for email validity because it can take a while and produce insufficient results, especially for marketers with large lists and different addresses.
How to Check if an Email Address is Valid Using CyberPanel: 3-Step Guide
By combining CyberPanel’s integrated email management features with external technologies for legitimate email verification, email hygiene can be enhanced.
You can try the CyberPanel Email Delivery Tester to check if your email landed in Spam.
The following 3 ways CyberPanel helps how to check to see if an email is valid:
Step 1: Use CyberPanel to Verify Syntax
You may control email addresses in CyberPanel and ensure proper formatting while creating emails by running syntax checks.
Step 2: Verify the domain using DNS Lookup
Use the DNS control tools in CyberPanel to confirm the domain linked to the email address. To verify that the domain can receive emails, make sure it has MX records.
Step 3: Include Email Validation Tools from Outside Parties
Combine CyberPanel with programs such as ZeroBounce or NeverBounce to verify mailboxes and perform more thorough checks.
For real-time validation, the majority of premium technologies include APIs that you may integrate with your web hosting control panel.
Key Takeaways
When you spend so much effort into writing a perfect email for your clients maintaining a clean and healthy email list and knowing how to check if an email is valid without sending is crucial to the success of your email marketing initiatives.
Email validation helps achieve this. With the use of strong email verification tools and techniques like syntax checking, domain verification, and mailbox validation, you can significantly lower bounce rates and boost engagement.
To ensure that your emails arrive in the correct inboxes by 2024, follow these 7 best methods and the free and paid tools list we provided.
FAQ’s
1. What makes email validation so important?
By ensuring that your emails get to actual, active inboxes, email validation helps to reduce bounce rates and preserves your sender’s reputation.
2. How to check if an email address is valid using CyberPanel?
Although CyberPanel doesn’t have email validation built-in, you can manage your emails more effectively by combining them with outside validation tools.
3. Which email verification tool is ideal for big companies?
Because of their excellent accuracy and bulk verification features, ZeroBounce and NeverBounce are highly recommended for large-scale organizations.
4. The best methods how to check if an email is valid?
The best techniques include SMTP verification, DNS domain checks, and syntax verification, password recovery, check in Google search.
When deciding how to check if an email is legitimate, organizations can ensure accuracy by integrating with reputable email validation services.
