Hybrid work has transformed how companies use their offices. With employees alternating between home and in-person work, static seating plans no longer make sense. Some days the office feels empty; other days, every desk is taken.
Whether a company is remote-first, office-first, or still experimenting with their office policies, making it easy and practical for employees to come to the office is key.
Desk booking solutions solve this by giving employees control over when and where they work, and giving companies the data to use space more efficiently. These platforms make it easy to reserve desks, visualize occupancy, and uncover trends that guide smarter workplace decisions.
With RTO mandates everywhere and more companies bringing people back to the office, many are adopting modern hot desking platforms that blend ease of use with integrations, helping employees plan their office days and giving leaders visibility into both attendance and how their space is being used.
We’ve rounded up the top 5 desk booking software that stand out for any company running a hybrid office, followed by 5 additional competitors that can be a better fit for very specific use cases.
Top 5 Desk Booking Software Overall
1. Archie
Archie has quickly gained traction as one of the most intuitive and well-designed solutions for hybrid workplaces. Its interactive floor plans let employees see which desks are available in real time, find colleagues nearby, or select spots with preferred amenities.
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The platform integrates with Microsoft Teams, Outlook, and Slack, so bookings fit seamlessly into daily workflows. Both the web and mobile apps make it easy to plan office days on the go.
For workplace teams, Archie provides analytics dashboards that track occupancy rates, usage patterns, and popular zones — valuable insights for adjusting layouts or policies. It also supports flexible seating options, including hot desking, assigned seating, and recurring reservations.
Why Archie:
Archie stands out for its balance of usability and capability. It’s simple enough that employees actually enjoy using it, yet robust enough for operations teams to manage the office confidently. Moreover, unlike most solutions listed here, their pricing is based on number of desks instead of number of users, making it more affordable and more predictable.
2. Robin
Robin remains one of the most established names in workplace experience platforms. It offers AI-assisted desk booking, interactive maps, and real-time visibility into who’s in the office. Employees can sync bookings with Google Workspace, Microsoft 365, or Slack, making coordination effortless.
Managers gain powerful analytics and reporting tools to understand occupancy and usage trends, while built-in capacity controls and health features help maintain a safe, organized environment.
Why Robin:
Robin’s maturity and deep integrations make it ideal for large teams or enterprises with complex hybrid policies. It delivers proven reliability and flexibility, especially for organizations that want fine-tuned control over office operations.
3. Envoy Desks
Like other solutions listed here, Envoy offers interactive maps that let employees find and reserve desks that suit their preferences, while automated cleaning notifications and occupancy tracking support a safer, more efficient environment.
Envoy integrates with popular tools like Google Calendar, Outlook, and Slack, ensuring bookings fit naturally into daily routines. Its admin dashboard gives facility managers a clear picture of how the workspace is being used across departments and days.
Why Envoy:
Envoy can be a great option for companies already relying on them for visitor management, and its platform is built with an enterprise use case in mind, so it can be a good option for very large organizations.
4. OfficeSpace Software
OfficeSpace Software provides a holistic approach to workplace management, blending desk booking, move management, and facility planning in one platform. Employees can view floor plans, make recurring reservations, and manage amenities like parking or lockers directly within the system.
Why OfficeSpace:
OfficeSpace is ideal for companies that want more than just a booking tool. Its robust customization and reporting make it valuable for operations teams that need to oversee both people and physical resources. It leans more toward infrastructure management, but its versatility keeps it relevant in modern hybrid environments.
5. Deskbird
Deskbird is a user-focused desk booking solution known for its clean design and ease of use. They are growing very fast and they recently raised $23 million to further improve their workspace management platform. Employees can reserve desks or meeting rooms in seconds via mobile or desktop, and managers can track workspace utilization through intuitive dashboards.
It integrates seamlessly with Microsoft Teams, Outlook, Slack, and Google Calendar, making coordination straightforward. The platform’s analytics tools provide insight into occupancy trends, helping companies fine-tune hybrid schedules and optimize space allocation.
Why Deskbird:
Deskbird’s simplicity and modern interface make it especially appealing for growing companies or mid-sized teams that need powerful booking features without the complexity of an enterprise rollout. It’s also well-suited to global teams thanks to its multilingual support and transparent pricing.
Top 5 Contenders for Specific Use Cases
Officely
What’s unique: Slack and Teams exclusive
Officely takes a social-first approach to hybrid work. Instead of just booking desks, it helps employees coordinate their office days with teammates directly in Slack or Microsoft Teams. Unlike all other solutions listed here, there is no mobile app, kiosk app or even web portal that users have access to, everything happens exclusively within Teams or Slack.
And the same applies to most admin features, which are also embedded in those platforms.
Officely also provides some basic visibility into occupancy and attendance patterns so workplace leaders can adapt office layouts and policies as team habits evolve.
Why It Works
Officely shines because it makes hybrid coordination effortless and social. By embedding directly into Slack and Microsoft Teams, it encourages team connection and helps prevent the “empty office” problem that plagues many hybrid setups.
Kadence
What’s unique: AI features for admins
Kadence focuses on creating smarter, people-centered workplaces. One thing that makes this solution different is their recently announced Kadence SpaceOps, an AI-powered module that helps automating floor plan mapping, office scenario planning, and even office expansions and relocations.
The rest of the platform offers similar features allowing employees to book spaces, see where teammates are sitting, and plan office visits based on team presence.
Why It Works
Kadence brings some interesting AI functionalities to the table, which may not impact the end user experience, but can definitely help admins during set up and office configuration phases.
Zoom
What’s unique: hardware integrations
Zoom Workspace Reservation is a great contender for corporate spaces that already rely on the Zoom ecosystem for other parts of their business. The system works with Logitech hardware, like Logi Dock Flex, a screen device installed at each work station, as well as touch screen devices (like Lenovo and other brands) for kiosks.
This means that users can book and check-in from a variety of devices deployed throughout the office. The costs involved are higher, both for licensing and the hardware itself, but it can be a good option for companies already powering their business with Zoom solutions.
Why It Works
Zoom’s strength lies in convenience and integration with hardware. For companies already using Zoom for communication and meetings, adding workspace reservations means one less tool to manage, creating a seamless experience across both virtual and physical collaboration.
Whatspot
What’s unique: built for small organizations
Whatspot is designed for simplicity. It allows employees to book desks, meeting rooms, parking spots, or shared equipment through a clean, web-based interface. Setup takes minutes, and users can access bookings directly from their browser or mobile device without complicated onboarding.
They offer a free plan for 3 spots and up to 10 users, which is most likely only relevant for testing purposes, but could work for some very small teams too. In general, the solution is geared towards small businesses and the affordable pricing is what makes it stand out.
Why It Works
Whatspot is perfect for small companies that want a straightforward solution without the overhead of a complex enterprise system. The app is available in over 15 languages and its simplicity, speed, and minimal setup make it a great fit for businesses just starting to formalize some simple hybrid work processes.
Dibsido
What’s unique: parking and carpooling solutions
Dibsido offers a fresh take on workspace booking with automation at its core. It allows employees to reserve desks, rooms, and parking spots while providing managers with tools to automate approvals, reminders, and occupancy reports.
While many other solutions offer parking spot booking, Dibsido takes things a step further, including a Carpooling solution. So ultimately, if parking and managing shared commutes is an important aspect for a company, this tool can be a great fit.
Why It Works
Dibsido stands out for its capabilities beyond office management. It’s a great fit for organizations that want a customizable solution to streamline bookings and parking spots allocation.
Conclusion: Choosing the Right Desk Booking Software
Each of these platforms addresses hybrid workspace challenges in its own way. Robin remains a dependable choice for enterprises that value deep integrations and mature analytics. Envoy excels at combining desk booking with visitor and access management, while OfficeSpace offers strong operational tools for facility teams. deskbird provides a clean, lightweight option for organizations seeking fast adoption and flexibility.
Overall, Archie stands out as the most well-rounded and future-ready option, a fact reflected in its strong ratings on review platforms like G2 and TrustRadius. It combines an intuitive interface with flexible booking models and meaningful analytics, making it an excellent fit for organizations that want to modernize without adding complexity.
Each platform brings something different to the table, so while these are among the best overall, it’s worth exploring options that offer unique features your team might benefit from, even beyond desk booking. For instance, Dibsido includes a car-sharing add-on alongside its desk booking capabilities, which could be a great fit for certain workplaces.
With hybrid work now the standard for most offices, choosing the right desk booking software is not just about managing desks, but also about increasing collaboration, making smarter use of space, and creating a more connected workplace experience for employees.
